Property-xRM Retail Leasing is retail leasing and mall management software built on Microsoft Dynamics 365 for mall owners, retail landlords and leasing teams. It manages the full lead-to-lease journey in one centralised CRM: enquiries, prospect verification, retail unit inventory, lease and fit-out management, store opening, tenant portal and post-lease operations.
Mall Management and Retail Leasing are probably the most complex leasing processes going around. Retail spaces accommodate diverse businesses that involve complex lease terms and financial analysis. Frequent tenant turnovers, custom requirements, and market fluctuations pose challenges for retail owners. With Property-xRM, manage and optimize these complexities efficiently every step of the way.
Say goodbye to long manual processes with the most adaptable Retail Leasing Software in the market
Get clear visibility into available units in the property with an interactive stacking plan.
For large commercial spaces, robust Mall Management features ensure seamless coordination of leasing, maintenance, and tenant operations
With Property-xRM for Retail Leasing, set milestones for the various stages in the rental process. Ensure timely openings by streamlining:
Make provisions for year-on-year leases with the flexibility to calculate rent based on fixed rent and/or percentage rent.
As a comprehensive Retail Leasing Software, Property-xRM helps manage lease agreements, rental terms, and tenant coordination efficiently.
Leverage the Property-xRM Mall Management Software Tenant Portal to promote self-servicing among the tenants. Digitize the lease process by using the online portal for:
Answers to the questions mall owners, retail landlords and leasing teams ask about retail leasing software on Microsoft Dynamics 365. Property-xRM is built and delivered by Metadata Technologies.
The best fit is retail leasing software that runs natively on Dynamics 365 and handles what makes mall leasing different: percentage rent, fit-out periods and store opening milestones. Property-xRM Retail Leasing is retail leasing and mall management software built on Microsoft Dynamics 365 for mall owners, retail landlords and leasing teams. It runs the full lead-to-lease journey, from enquiry and tenant verification to fit-out, store opening and post-lease operations, in one centralised CRM.
Not out of the box. Standard Dynamics 365 is a general-purpose CRM with no concept of retail units, stacking plans, percentage rent, common area charges, fit-out periods or rent commencement dates. Property-xRM gives you a retail leasing layer from day one, with that logic already built, so leasing teams work in Dynamics 365 without months of custom development.
Every enquiry is captured as a lead, and prospects are profiled and verified before an offer is made. Leasing teams match each prospect to available units, share technical specifications and digital walkthroughs, then move from offer to lease contract on one record. Approvals, documents and communication history stay attached to the tenant from first contact to signed lease.
Rent can be set as fixed rent, percentage rent, or a combination of both, with year-on-year terms defined in the lease. Rent is defined for leasable units and for common areas, and technical charges can be added and adjusted as needed, so every invoice reflects the actual commercial terms agreed with each store.
Yes. Leasing teams set milestones for design submission, fit-out period, store opening and rent commencement date, and track every tenant against them. Lease outline drawings (LOD) are attached to the unit and updated as designs change, and tenants submit design plans through the tenant portal, so stores open on time and rent starts on the agreed date.
Property and unit masters are centralised in a defined structure, and an interactive stacking plan shows which retail units are available, reserved or leased across the mall. Leasing teams can share digital walkthroughs with prospects and keep lease outline drawings attached to each unit. See real estate inventory management.
Yes. Through the Property-xRM tenant portal, retail tenants submit design plans, pay rent, raise service requests and upload documents online. Every action lands on the same Dynamics 365 record the leasing and mall management teams work from, which cuts down calls and email back-and-forth.
Yes. Retail leasing shares one Dynamics 365 CRM with facilities management and residential leasing, so service requests from retail tenants become work orders linked to their lease, and landlords with mixed-use portfolios run every lease type from one system.
Yes. Mall owners replace legacy property software such as Yardi or MRI with Property-xRM when they want retail leasing, mall operations and tenant service on one Microsoft Dynamics 365 platform. Units, tenants and lease records are migrated during implementation, and finance can stay in your ERP through standard integrations with Dynamics 365 Finance, Business Central, SAP or Oracle.
Mall owners, retail landlords and mixed-use developers use Property-xRM, which has 2,000+ users at 100+ companies in 12+ countries. Customers include Alef Group, a leading real estate and retail developer in the Emirate of Sharjah that selected Microsoft Dynamics 365 and Property-xRM.
Metadata Technologies, a Microsoft Solutions Partner focused 100% on real estate, implements and supports Property-xRM. The team has completed 100+ implementations across 12+ countries, and a dedicated support team handles queries, upgrades and enhancements after go-live.
