Property-xRM is a leasing CRM and lease management software built on Microsoft Dynamics 365 for residential landlords, developers and property managers. It manages the full tenant lifecycle in one system, from enquiry and viewing through lease contract, move-in, renewal and move-out, so leasing teams reduce vacancies, collect rent on time and stop chasing tenants across spreadsheets. Residential leasing runs alongside sales and facilities management in Property-xRM, the real estate CRM built on Microsoft Dynamics 365.
With Residential Lease Management Software built on Microsoft Dynamics 365, automate the processes involved in lease management. This includes lease renewals, rent increases, and move-ins/move-outs. Save time and ensure that everything is handled efficiently and accurately.
Manage tenants across multiple properties on a centralized platform. Store all tenant information in one place, making it easy to access and manage. View tenant detail and unit information, track lease agreements, payment history, maintenance requests, and more.
Eliminate recursive tasks with a Microsoft-powered Property Leasing Software
Strengthen Tenant relationships using Property-xRM’s extended resident portals.
Offer tenants access to their information including contracts, maintenance requests, invoices raised, and payments. Use the tenant portals for push marketing to list information on available properties and other branding opportunities for the business.
With Property-xRM leasing software, manage inventory effortlessly by providing a graphical view of the available/leased units through an interactive stacking plan. Use advanced searches and allow lease agents to propose currently leased units and spaces that are likely to be available in the future.
Get a holistic view of the tenant including offer history, email communications, rental unit details, payment terms, etc. Capture relevant documents, link them with the tenant, and store them on a centralized platform. An intuitive interface combined with the configuration capabilities of the platform helps the users during customer engagements.
Automate all transactions relating to property leasing and coordinate the activities online from a single location.
Create custom views and dashboards using Power BI to monitor contracts up for renewal to ensure necessary actions are taken. Allow managers to approve renewal and extension requests through the platform. Monitor units scheduled for early termination and conduct final settlements with ease.
We are primarily into real estate home sales and recently ventured into leasing. Property-xRM Dynamics CRM property management Leasing Software helped us manage our tenant lifecycle from the lead stage to payment terms because of the CRM functionalities. We also handle renewals, invoices, receipts, and reporting all through one platform.
Answers to the questions landlords, developers and property managers ask when choosing a leasing CRM and lease management software on Microsoft Dynamics 365.
A leasing CRM manages the full tenant lifecycle in one system, from the first enquiry and viewing through lease contract, move-in, renewal and move-out. Instead of tracking tenants across spreadsheets, inboxes and accounting tools, leasing teams work from one record for every tenant, unit and lease, so vacancies, renewals and payments are visible at a glance. Property-xRM is a leasing CRM built on Microsoft Dynamics 365 for residential landlords, developers and property managers.
Not out of the box. Standard Dynamics 365 is a general-purpose CRM with no concept of units, lease contracts, rent schedules or renewals. Property-xRM adds a real estate-specific leasing layer from day one, with the logic already built: enquiries and viewings, unit shortlisting and offers, lease contracts, payment schedules and invoices, renewals, early termination and final settlement. Leasing teams keep working in Outlook, Teams and Power BI on the same Dynamics 365 platform.
Property-xRM automates the repetitive steps in lease management: preparing lease contracts and document checklists, scheduling rent payments and raising invoices, sending renewal and payment reminders, routing renewal and extension requests for manager approval, and applying rent increases at renewal. Each step is logged against the tenant and unit record, so leasing teams spend less time on manual formalities and every lease is handled the same way.
Property-xRM tracks every lease end date and flags contracts coming up for renewal in views and Power BI dashboards, so no renewal is missed. Leasing teams prepare renewal offers with the new rent, managers approve renewal and extension requests in the system, and the updated contract and payment schedule follow from the approved terms. Units scheduled for early termination are monitored the same way, and final settlements are completed from the tenant record.
Yes. All tenant information sits in one centralised CRM across every building and community in your portfolio. Each tenant record shows unit details, lease agreements, payment history and maintenance requests, so anyone on the team can answer a tenant query without searching separate files. Live unit availability comes from real estate inventory management, so leasing agents only offer units that are actually vacant.
Yes. The Property-xRM resident portal gives tenants self-service access to their contracts, invoices, payments and maintenance requests, and lets them raise new requests online. Because the portal is connected to the same Dynamics 365 CRM, every request and payment appears on the tenant record, and leasing teams can use the portal to share notices and offers with residents.
Yes. Property-xRM supports move-in and move-out management on mobile devices, so leasing and property teams complete inspection checklists and record unit condition on site, and the results sync to the tenant record. Issues found during an inspection become cases in Case Management, and move-out findings feed into the final settlement, so leasing and maintenance teams work from the same information.
Yes. Beyond residential leasing, Property-xRM supports commercial and retail leasing, so landlords with mixed portfolios run every lease type from one CRM. Teams that also maintain their buildings can add facilities management for work orders and preventive maintenance, and developers can run property sales on the same platform, all sharing one customer and unit record.
Yes. Property-xRM supports Arabic and English, multiple currencies and multiple companies, and is configured for regional leasing processes such as Ejari lease registration in Dubai and Ejar contracts in Saudi Arabia. For Southeast Asia, see the Singapore and Malaysia residential leasing CRM pages. Rent invoices and receipts can flow to your ERP, including Dynamics 365 Finance, Business Central, SAP or Oracle.
Property-xRM is built, implemented and supported by Metadata Technologies, a Microsoft Solutions Partner with a 100% real estate focus. Metadata has delivered 100+ implementations across 12+ countries, and Property-xRM is used by 2,000+ users at 100+ companies managing more than 150 million sq ft of real estate. Learn more about Metadata Technologies.
Yes. Metadata Technologies also offers PropertyFlex, a real estate CRM built on Salesforce. PropertyFlex for leasing and property management covers the same journey from enquiry and viewing to lease contract, payments and tenant cases, so you can run leasing on the CRM your business already uses.
